Advantages of an Internal, GDPR-Compliant Chatbot for Administration:

We host all data & applications in our own data centers in Germany.

Data Security and Privacy According to the Highest Standards: The chatbot is fully GDPR-compliant, and all data is hosted exclusively on German servers. This ensures that sensitive information is processed securely and in compliance with legal requirements and is only accessible within the organization.

More Efficient Onboarding: New employees can be quickly introduced to their tasks with the help of the chatbot. Whether guidelines, instructions, or organizational information – the chatbot provides the appropriate answers at the touch of a button, thus facilitating the onboarding process.

Support for Email Communication: The chatbot assists in managing email communication by suggesting standardized responses, pointing to frequently asked questions, and providing assistance with correct phrasing. This enables employees to communicate more efficiently and professionally.

Optimized Data Storage and Document Management: Employees can quickly retrieve information on structured data storage, access documents, and receive guidance on correct file naming via the chatbot. This saves time and reduces errors in documentation.

24/7 Support: The chatbot is available 24/7 and can answer questions regarding work processes, guidelines, or procedures at any time. This means quick assistance for all employees, without waiting times.

Increased Productivity and Staff Relief: The chatbot handles simple inquiries and standard processes, allowing employees to focus on their core tasks. This significantly increases efficiency and relieves administrative staff.

Compatibility with Existing IT Systems: The chatbot can be seamlessly integrated into the administration’s existing IT infrastructure and connect with applications such as document management, intranet, or internal platforms without requiring additional interfaces.

Knowledge Management and Training: The chatbot can also serve as a knowledge repository that all employees can access at any time. Frequently asked questions, protocols, guides, or process documentation are thus available to everyone and are always up-to-date.